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Early Years Solutions

Early Years Solutions

30 Hours Eligibility, Funding & Data Management

Online Portal linking Local Authorities and Nursery Education Providers

At a glance

Sentinel’s on-line solutions enable local authorities to control early years assessment data collection, meet statutory duties and manage Nursery Education Funding more efficiently and cost-effectively.

Simple to install and operate, our secure, web-based portal provides a secure link between local authorities and individual nursery education providers, enabling data to be supplied quickly and easily.

A third dimension of the solution can be configured, enabling parents to find and book available nursery places and receive instant feedback on their eligibility for funding.

Our flexible solution is an intelligent software application that integrates and shares information with any existing system and can be tailored to meet a local authority’s specific requirements.

Clients include Birmingham City Council which uses the solution to manage Early Years Funding each term for around 16,000 children in more than 700 registered childcare locations.

Features and benefits

Increasing efficiency / reducing administration and costs

Data entered by providers

Headcount and assessment information is entered directly by the providers via online forms which can check data quality as it is entered – removing the need for time-consuming paperwork and poor quality data.

Checks and manages all funding

Eligibility checks are included as part of a comprehensive solution for managing Early Years Funding for 2, 3 and 4-year-olds. Includes checks for Free School Meals (FSM) and Early Years Pupil Premium (EYPP).

Fast access to data

Reporting at the click of a button and fast access to data required by the DfE for the annual Early Years Census.

Quick calculation

Quick calculation of Nursery Education Funding payments, based on parameters you can control and adjust. Create and manage different payment calculations by age group and cater for pupil premium requirements.

Meeting statutory duties

As well as fulfilling all Early Years Foundation Stage (EYFS) data requirements, our system helps teams meet SEND obligations and develop The Local Offer. It also supports other statutory duties, including those of the Childcare Act 2006.

Integration with finance systems

The ability to integrate with your finance system to send early years payments and accounts statements online via each provider’s individual portal.

Enhanced visibility

Automatic notifications

Automatic notifications to highlight any data anomalies such as ineligible children, duplicate child entries or where a child's assessment data is a potential cause for concern. Duplicate children can be identified across multiple providers.

 Tracking child development

Monitor children’s progress with a host of features - including integrated statistical functions - to view EY development and easy identification of those who aren’t progressing in line with expectations.

Data sharing

Easily extended to meet evolving needs and enable wider data sharing with other teams, including safeguarding and health. Provision can also be made for managing EY Foundation Stage Profile returns.


Dashboards summarise the overall status of a setting or of a child across multiple settings.


Easy identification of new children and children who are not registered.

Increased control, accuracy and security

Configure access levels

Comprehensive security and data governance features including easy-to-set permission/access levels.

Controlled data entry

Data entry dates are strictly controlled and communicated via parameters selected by you, ensuring you get the information you need, when you need it.

Validate, cleanse and merge

Sophisticated matching techniques validate, cleanse and merge new data using configurable rules you control.

Your Early Years teams could be benefiting from our data solutions within a matter of weeks – with no disruption to existing systems, no service interruption and no mass user re-training.

+44(0)800 612 2116