How it works

Specifically-designed to meet the wide-ranging needs of front-line teams, Sentinel's advanced technology processes child data from all available sources in order to identify all known events for every school leaver.

School leavers are automatically taken from school MIS systems to understand who needs to be tracked. Data feeds are also automatically taken from all other sources in the following areas:

• Education and training – showing applications, enrolments, non-starters, drop-outs, transfers, leavers and those on a gap year
  
• Employment - including those going into the armed forces and taking temporary positions
  
• Health, legal and care-related - covering long and short term care issues, any SEND needs, pregnancies or youth offending
  

All incoming data is automatically checked for completeness and accuracy with exception reports provided for failed records. The Tracker then matches all data to provide a full and automated view of every young person.

On-line portal screens are also provided to collect information that school careers officers may wish to add. This is automatically added to the young person’s record.

The solution then provides ongoing case management to track and manage the interactions with the young person and all DfE statutory returns.

Wide-ranging functionality includes:

• Online forms for direct input by third parties such as school careers officers
  
• The ability to upload supporting documents and create contact records
  
• Email and letter templates to support a range of communication channels
  
• Automatic alerts when an individual’s status becomes unknown or lapsed
  
• Safeguards to prevent inaccurate status updates
  
• User-friendly and flexible XML file creation to preview and manage the content of DfE CCIS data submissions
  

Our system can even use social media information as a data source. Being web based, this can be accessed from anywhere using any device type so even gap year students living overseas can provide their details.

Managing NEETS

When all mainstream sources of data have been exhausted and a potential NEETS list has been identified, our Data Hub can also support a variety of follow up activities such as:

• Providing a list of last known addresses for letters to be sent
  
• Providing any known details for related adults and their contact information for direct contact
  

All information brought together in the Hub is freely available for local downloads and reporting and can also be used to provide any statutory NEETS returns to the DfE via the National Client Caseload Information System (NCCIS). 

Herefordshire Council is the latest local authority to go live with our Young People Tracker. Click here for more details or contact us for further information on the wide-ranging benefits being experienced by the council.