London Borough of Bromley

London Borough of Bromley (LBB) is one of the 32 borough councils that make up the Greater London area. It is the South-Eastern-most borough which borders Kent, so it has a mix of both urban and rural areas. Although it has a population of almost 340,000 people, it has the lowest population density of all the London Boroughs. 

The benefits of using our data platform

LBB is now leading the way with our pioneering Early Years Funding Portal. Serving 450 settings and over 5,000 children, the new system has transformed the London Borough’s approach and is proving popular with providers as it delivers accurate, monthly payments. They are distributing £20 million worth of funding with a team of four people, which is quite amazing.

In creating our marketing leadings Funding Portal, we have provided the following range of functionality that now allows the LBB team to fully manage data collection and data quality in order to provide accurate monthly payments: 

Key Functionality: 

• An online, cloud-based Provider portal, allowing providers to engage with parents and capture child information directly onto their own register  
• Documents such as birth certificates are uploaded as evidence of children's age and status
• Automatic, on-line, funding eligibility checks are carried out with the DfE and updates are passed to the provider in real time on child funding status. Further, automated, periodic checks are carried out to reconfirm eligibility when the time is right
• Providers offer places for parents to accept online, and a contract is put in place on the Portal
• Data matching across children’s records, automatically identify and block excessive hour funding claims for parents attempting to incorrectly claim across more than one provider
• Different opening time models are available to suit the needs of different providers. For all registered children, providers can select from a range of flexible funding templates (such as 38-, 48- or 52-week opening time models) for automatic checks and calculations to prevent excessive hours
• Provider payments can either be calculated upfront, after a claim submission, or in arrears.  Payment periods are flexible (monthly or termly). Adjustments can be made by the council’s Early Years team to allow for under/over payments
• Automatic creation of payment files for direct consumption into billing engines such as Oracle and SAP
• Providers have access to online statements and account views so they can check their own figures without having to chase the council team
• A 'Back Office' management portal for the council’s Early Years team to oversee and manage the entire process and help providers as needed   
• Automatic alerts on data anomalies such as duplicate child claims or payment calculation queries. They are also able to review and approve any provider data change requests (such as changes to contact details)
• An integrated SENIF module, allows for SENIF payments to be allocated at a child level or via a provider help-package basis, which is automatically added to the monthly payments
• Automated data feeds for Ofsted registered provider details so that all provider setting details are controlled and integrated with the authorised master data. The solution can also link to in-house education systems to provide a cross system Single View of a child
• A Parent Portal that allows the parent to register their own children and request places via self-service rather than going via the provider
• An ECS checker for carers/parents to check 30H or 2YO eligibility without the need for an account
• Integrated statutory returns such as Census or other data collection such as sufficiency